About document cycles
DITA CMS has established a formalized cycle that ensures that document development stays aligned and on track as topics, maps, and images are passed back and forth among the various users.
Cycles establish the larger framework for document development. For example, organizations typically set up an authoring cycle and may also set up a localization cycle that applies to maps, documents, and images. In a typical document cycle, content may be created by an author, approved by subject matter experts (SMEs), and then revised by the editor before being sent off for translation.
States and status
States identify the status of documents or images at each point in the cycle. For example, the review state for a document or image means that it has been submitted to SMEs for review. A document's cycle and state, written together, define its status; for example, Authoring:review. Moving from one status to another (i.e., status promotions and demotions) is done by the system users. The figure below provides a graphic example of documentation cycles and the states comprising them, which you can adapt as needed within your DITA CMS.